Spencer Fire Department
Regular Membership Meeting
February 8, 2010
The meeting was called to order by President Ed Brown at 8:01pm with 19 members present. The minutes from January 2010s meeting were read.
Motion: Derek Grier – Accept the reading of the minutes, seconded by Chris Lester, carried by membership.
Reports of Fires and Other Emergencies: Given by Chief Chris Garland
1/12/2010 – 2/7/2010
13 Calls: 2 MVA,1 Propane Leak, 1 Gas Odor, 9 EMS
Total of: 23 calls for 2010
Communications, Bills, & Receipts:
Communications:
Owego Fire Department is hosting Central NY Firemans Convention in July. Would like to know if we are interested in placing an ad in their Advertising Book. The deadline is February 1.
NYS Association of Fire Chiefs – membership renewal for $150
Thank you letter from family of Mr. Kemp
NFPA wants SFD to become new members. If anyone is interested, it can be discussed under New Business.
Bills:
Big M: 676.93 (Paid as of 7:45 tonight)
Motion: Derek Grier – Pay the Big M bill, seconded by Brian Wackowicz, carried by membership.
Applications for Membership:
Jake Nichols was approved by the trustees and voted into the Department tonight. Welcome to the Department!
Committee Report:
1. Pancake Breakfast: Next Sunday, February 14, 2010.
2. Family Picnic: Committee would like a budget. Will be discussed further under Old/Unfinished Business.
Action: Talk to Barney Smith about setting the date – June 5 or backup date of June 12.
3. Trackster: Sold for $2200.00
4. Trackster Replacement: Bought 2008 Rhino 450 for $6,000.00
5. Fish Fry:
Brian Wackowicz is still waiting for a call back from Doug's Fish Fry to see if they can accommodate us or not.
Maines Source in Elmira used to have the most affordable fish for fish frys in the past
JD at Fox's Pizza Den has many wholesale contacts and would be a good person to contact about getting the already breaded wholesale fish.
Action: Chris Lester will call to get more information from JD at Fox's Pizza Den.
Trustees Reports:
1. Membership Application Changes:
Some of the information that we need to run background checks is not legal because people can be biased from this information, for example: age, or against HIPA – social security number – according to the lawyer that Chris Lester asked. A way to comply with laws is to have two forms, the first with basic information and the second with more comprehensive information that is needed to run a background check. We will then have to vote people in condition of a background check using the second form.
ADD: Membership Category
Action: Chris Lester will have the updated application posted by Saturday.
2. Bylaws Update
Order of Conduct – Formatting change to make Membership followed by Membership Duties, etc.
Motion: Brian Wackowicz – Accept formatting change, seconded by Amy Crance, carried by membership.
Add Reference Section to Policy: Drug and Alcohol Policy (pending review – vote on next meeting), Financial Policy (including Investment Policy), HIPPA, Sexual Misconduct, Code of Ethics, Junior Member Policy, and Standard Operating Procedures
Action: Membership will review and vote on the Drug and Alcohol Policy at the next meeting.
Action: Membership will review Bylaws in June.
Membership Categories: Proposal
1. Active 2. Probationary 3. Youth 4. Support 5. Life/Honorary
Meeting Reschedule: Bylaw meeting: Thursday, February 18, 2010 at 7:00 pm in the meeting room.
3. Meeting Room Tables and Chairs: They are getting older and beat up. Suggesting that we set aside room rental money to spend on new tables and chairs to purchase a couple at a time so they do not all have to be replaced at the same time.
Action: Come with quote next month and membership will vote on it.
Motion: Scot Gillette – Hazel can keep the funds from Room Rentals to use for tables, chairs, and other miscellaneous items for the meeting room. Hazel will manage this money and will give us a report on how much she has and what it will be or has been spent on, seconded by Robbie Ervay, and carried by membership.
Motion: Al Wackowicz – Repeal previous motion and continue to deposit room rental checks into our account. Hazel will still keep track of the money that is generated from Room Rentals and creates an action item that we address every other month, seconded by Derek Grier, carried by membership.
Chaplain's Report:
1. Two fellow firefighters passed away: Mr. Leroy Kemp and Claude Van Riper (from last month).
2. Michelle and Robbie Ervay had their baby: Bailey Nicole Ervay.
3. The new plaques are now displayed for fallen members.
Treasurer's Report:
Checking: $1010.89
Savings: $7645.38
Special Savings: $ 286.34
Total: $8942.61
Old / Unfinished Business:
1. Family Picnic:
Motion: Robbie Ervay - $800 budget, seconded by Amy Crance, carried by membership.
Action: Menu suggestions for next meeting.
2. Trackster Replacement:
Motion: Josh Smith – Purchase the used 2008 Rhino 450 for $6000.00, seconded by Derek Grier, carried by membership.
New Business:
1. Art Grover: This is the only meeting that he has ever been a part of that there is a big meal after every meeting. There is a lot of time and effort put in to make and clean up and also costs money to purchase the food.
2. Hazel Saikkenen: Mrs. Dibble put the patches on the duty shirts. Hazel washed and dried them and they are here to pick up in the size that the member would like. These will be used for official use ie: calling hours, parades, etc.
Motion: Hazel Saikkonen - Purchase Mrs. Dibble a $25 gift certificate for the grocery store since she would not accept any money, seconded by Josh Smith, carried by membership.
3. Amy Crance: Would like to have the account access code to the Big M so she can send a fruit basket or gift card.
Action: Amy Crance will bring a typed up proposal for guidelines for the Chaplain.
4. Al Wackowicz: Purchase a plaque for Cargill expressing our gratitude for their donation to our forest fire apparatus fund.
5. Al Wackowicz: Accepting any information on the maps from last month.
6. Josh Smith: Put aside pancake breakfast money to purchase a couple of things that are needed to deck the Rhino out. We will eventually need to have a winch, decals, red light, steel rack for backboard, hitch (Ed will donate one).
Motion: Josh Smith - Approve for $200.00 to get started for the more important stuff and can use money from Pancake breakfast to get the rest. Seconded by Derek Grier, carried by membership.
7. Jen Grier: If we set up e-banking and e-statements in February, we will have $10 credited to our account.
Motion: Chris Lester – Jen Grier gets us all set up with e-statements and e-banking, seconded by Art Grover, carried by membership.
8. Chris Garland: We have four new first responders: Hazel Saikkonen, Sarah Carling, Al Wackowicz, and Louise Smith.
9. Chris Garland: Fire Police need to have a new 21- hour course in order to be legitimate. Chris will double check with John Scott at the next Chief's Meeting.
10. Chris Garland: New rule – all homeowners need to have a CO2 detector in their home and will be in effect February 22, 2010.
11. Chris Garland: Reminder – Parking should only occur on the same side of the road as the accident.
12. Chris Garland: The ladder testing crew will be here tomorrow to test the ladders. This needs to be done every year.
13. Chris Garland: Thanks to the people who made the trip to help out with the funeral services for LeRoy Kemp.
Clean Up:
Dave Crance (1075), Amy Crance, Jake Nichols, Shawn Armstrong
50 / 50 Raffle: Al Wackowicz for $11.50
Motion: Derek Grier - Bypass the reading the minutes, seconded by Hazel Saikkonen,
carried by membership.
Meeting closed at 9:37pm in prayer by Chaplain Amy Crance.
Minutes of this meeting were submitted by Secretary Sarah Smith.